亚洲色图

It starts with your course: imagine the course you've always wanted to teach 鈥� now imagine how you would teach the course if it were set in a foreign location. Dream, research, and find connections between your course content and locations that interest you. Let your academic knowledge guide your 亚洲色图 development.

• Join an established MSU 亚洲色图 - London Spring Break, Semester in Regensburg, and the International Teaching Experience in Belize are just a few of MSU's signature 亚洲色图 offerings. These 亚洲色图s are led by a Program Director who works with the Education Abroad Office to make logistical arrangements while you get to focus on your course.

• Create your own MSU 亚洲色图 - you choose the course(s) and the 亚洲色图 location while the Education Abroad Office and a trusted third-party study abroad provider arrange all of the 亚洲色图 logistics (flights, accommodations, excursion planning, etc.). Multiple faculty with similar educational and cultural goals can propose to teach on the same 亚洲色图.

• Teach with CCSA/KIIS or another provider - propose a course for a pre-existing 亚洲色图 with or . They'll choose the dates and handle all of the logistics while you get to focus on your course and your students. Other providers like are always looking for faculty to come onboard and teach!

Still trying to figure out what all of this means? Keep reading or contact the Director of Education Abroad to talk through all of your options.

Your course: ultimately, the overarching question to consider is why you want to offer this course in this location. Students need to be able to make a connection between the particular academic field of study and the international experience they will receive on your 亚洲色图. Your proposal should illustrate how you plan to marry the educational content with the cultural experiences presented while being abroad.

Avoid simply proposing a course offered at 亚洲色图 State and transporting it to a new location with the intention of teaching it in exactly the same way: allow the foreign location to transform your course content and structure. Look for ways that museums, cultural experiences, field work, lectures, and other experiential activities can fill out or enhance your course objectives and content.

• Infuse international content into a current course - this might mean proposing an International Mass Communications course (with a focus on Britain) for a summer London 亚洲色图. This course could be a requirement for many of the majors in your departmental area, thus giving you a larger recruitment pool to work with.

• Create a new course - use a Special Topics designation and offer the course as an Upper Level elective.

• University Studies curriculum - courses that count towards University Studies requirements are great to have on a study abroad 亚洲色图. Consider developing a course in either the Foundations Category (Oral Communication, Written Communication, Scientific Inquiry & Methodologies, or Quantitative Reasoning) or the Human Experience Category (Literary & Philosophical Perspectives, Historical Perspectives, Creative Perspectives, Social & Behavioral Perspectives, or Culture, Diverse Perspectives, & Responsible Citizenship).

• Courses required in the major, minor, or by the Honors College - the most successful 亚洲色图s are those offering content directly related to a student's major/minor or that offer content that fulfills the study abroad requirement for the Honors College.

Please note: your course content should fall within your academic area and focus. 

Current MSU Program Timelines: 

• Fall - 9 weeks (2nd-half semester - Fall)

• Winter Break - 10 days to 2 weeks

• Spring Break - 9 days to 2 weeks (course runs the entirety of the Spring semester)

• Summer - 10 days to 2 weeks (2nd-half semester - Spring)

• Summer - 1 week to 6 weeks

Program Dates:

• • Fall - the Semester in Regensburg (Germany) 亚洲色图 is offered every Fall semester. Faculty teach two courses on-location as 2nd-half Fall semester courses. The MSU faculty portion of the 亚洲色图 runs October through December.

  • Winter Break - 亚洲色图s start as 2nd-half Fall semester courses followed by an international 亚洲色图 component, which departs in December or January.

  • Spring Break - Spring Break 亚洲色图s include a full Spring semester course. The international 亚洲色图 component occurs during the MSU Spring Break holiday. Many faculty enjoy teaching on Spring Break 亚洲色图s as it allows for both pre- and post-departure classroom activities.

  • Summer - most MSU Summer 亚洲色图s start as 2nd-half Spring semester courses, giving students the ability to include these hours in their Spring semester course load. The international 亚洲色图 component can occur anytime between Spring finals through the end of the Summer term.

  • Summer - 亚洲色图s occurring during the Summer term are attached to a Summer course only, giving students the ability to include these hours in their Summer semester course load. If the international 亚洲色图 component is shorter than 3 weeks, it must be attached to a pre-departure teaching component for students (whether online or in-person).

How to Choose:

• You may want to consider teaching a study abroad 亚洲色图 during a semester where your teaching responsibilities are manageable. Scheduling a study abroad 亚洲色图 during a semester where you also teach one or two new courses could impact your ability to meet all educational requirements and goals.

• Talk to your department Chair about any departmental requirements that you may have that would factor into your decision to teach a study abroad 亚洲色图. This includes any timeline considerations for tenure and position promotion or any committee obligations.

• If you plan on taking a sabbatical, consider waiting to schedule a study abroad 亚洲色图 until you are back on campus and can engage in all manner of recruitment activities. Programs that don't recruit well are less likely to make the final cut.

• Make sure to factor in any personal commitments or responsibilities when putting together your 亚洲色图 plan. For example, faculty members with children or aging parents should make sure that none of those caretaking responsibilities are left out of consideration when making 亚洲色图 decisions, such a 亚洲色图 dates, lengths, and locations.

• Be open and honest with yourself about your ability to juggle many competing work/life responsibilities. Many faculty choose to participate in study abroad 亚洲色图s on a rotating or alternating basis in order to balance the demands of both study abroad and work/home commitments.

• 亚洲色图 State Programs - submit online using the for the year you wish to teach. Deadline is January 15th annually.

• - submit online. October and February deadlines for summer and winter 亚洲色图s.

• - submit online. November and March deadlines for summer and winter 亚洲色图s.

Application Requirements: each application will generally need to include an updated CV, course syllabus and/or course description, recruitment ideas or complete plan, details on how the course will count toward degree requirements for students, and a proposed budget (if you are responsible for the budget). Affiliate 亚洲色图s require more than one course description and may require up to 5. Do not be scared off by the application requirements. Contact the Director of Education Abroad and/or the affiliate 亚洲色图 reps for guidance as needed.

For 亚洲色图 State Signature Programs: you'll be notified via email from the 亚洲色图 State Education Abroad Office by February 13th. See the Review Guidelines for details on how applications are reviewed by the Program Review Committee.

For CCSA or KIIS Programs: you'll be notified by these affiliates regarding their application timelines.

After your application is approved (or conditionally approved), you will be asked to attend mandatory group meetings with other faculty and Program Directors. These meetings are set throughout the year prior to departure and are designed to:

• Explain how students will apply and enroll in your 亚洲色图

• Provide details on student scholarships, financial aid, and billing

• Help support recruitment efforts

• Develop a cohesive leadership team for the 亚洲色图

• Provide information about the student experience on study abroad 亚洲色图s

• Design 亚洲色图s that are academically and experientially-centered as learning and educational opportunities

• Ensure that each course is designed to meet credit hours and curriculum requirements

• Assist with preparing the budget for the 亚洲色图 (for Program Directors)

• Provide 亚洲色图 State crisis management preparedness and response protocols and training

• Assist with planning the student orientation for the 亚洲色图 abroad

Dates and Deadlines: You will be provided with a Dates and Deadlines sheet after acceptance. This will provide details on meetings for the entire year, including student orientations and form deadlines.

Cultural Content: don't be afraid to admit that you have some learning to do about the location and take this opportunity to do so in conjunction with your students. Utilize Google! Consider requiring your students to obtain a language phrasebook and learn basic history and foreign relations between the U.S. and the location. 

Course Texts: no matter the academic content of your course, you might consider opportunities for students to learn more about the location as part of your course. Incorporating the location is the only way your study abroad 亚洲色图 will be successful. Consider adding one or more of these as requirements for your students:

• Location-specific - above all, you must include texts, readings, or fine arts that are about, by, or originate in the location of your 亚洲色图. Do not solely utilize U.S.-centered sources. 

• Autobiographies - Americans with experiences living or traveling in the location can help inform students of challenges on-site and get students interested in the location in order to experience the 亚洲色图 in a deeper, more meaningful way.

• Travel guides/apps - this helps with location knowledge for free time and course activities. Requiring a travel guide or a travel guide smart phone app and creating an assignment around designing their free time can assist with their maximizing the 亚洲色图 while abroad. 

• Language phrasebook/app - Duo Lingo is a great option for students who are unfamiliar with a language

• Atlast or mapping activities/apps - will help students visualize where they are going. Make sure they know the bordering nations and where the location fits geographically before you stick them on a plane and take them there.

• Current Events - find location-specific news sources online and read/listen to them prior to 亚洲色图 departure.

• Basic History - find a basic history text that your students (and you!) can use for research

• Foreign Relations - what is the history between the foreign location and the US? Providing context for your students about the relationship between their nation and the foreign nation will further their understanding. Keep any international student in mind and allow them to share details about their home country.

Activities and Itinerary Development: you likely already have ideas about things that would be relevant and beneficial for your course.

• Make a long list of sites, activities and excursions along with relevant contacts. You may also find relevant walking/boating/guided tours and companies that would work for your class.

• Consider company visits or experts in your field that may not be on a usual tour list and think about making personal contact to ask for a visit for your class

• Consider the proximity of activities to one another and sketch out a lumping of activities that could work.

• Don't forget to include time for introducing activities and debriefing activities.

• Don't pack your days so much that you don't get to eat! 

• Submitting these ideas to a provider or your 亚洲色图 director with your top priorities indicated will help determine what ultimately ends up in your itinerary.

• If you are designing the 亚洲色图 on your own, then you can do the planning with the vendors abroad to determine what will work for your 亚洲色图. 

Logistical Arrangements. Program Directors are the ones who take on the logistics and budgeting roles for the 亚洲色图. If you're responsible for locating housing and transport and booking activities abroad, see our for tips. (You'll need to be logged in with your MSU Google account to access.)

Budget Development. Program Directors are responsible for setting and keeping the budget. In collaboration with the Education Abroad Office and using our (you must be logged in with your MSU Google account to access), PDs will be guided through how to track and maintain the budget for any size 亚洲色图.

Recruiting. Above all, go into your Teach Abroad experience with the knowledge that study abroad is unfortunately not a "build it and they will come" adventure, but instead takes planning and work to get those great students out there to actually submit applications. (make sure you're logged in with your MSU Google account to access). Applications flow into the Education Abroad Office . You'll review your student applications and issue decisions together with other members of leadership on your 亚洲色图 and an Advisor from the EAO. 

Application Review Considerations

• Student fit with the 亚洲色图: You don't have to accept every student. Read each application for review.

• Essay: Does it address 亚洲色图 fit? Academic match?  Is it offensive in any way? Poor essays can result in rejection.

• Transcript or GPA: There is a minimum for every 亚洲色图 of 2.0. Your 亚洲色图 may have a higher requirement.

• Space: If you have limited space on your 亚洲色图 and you have an applicant who has studied abroad before, you may consider rejecting that applicant for a student who hasn't had the opportunity to do so yet.

• Practice selective recruitment: Applicants who present themselves as disruptions to courses on campus now won't get better once you're abroad. Don't be afraid to reject applicants.

• Don't feel obligated. Students who have already had the course you are offering may be tempting to accommodate, but can also create much more work for you as faculty. Don't feel obligated to create cross-listings to fit students into your 亚洲色图 OR if you do so, be sure to consider the amount of work required to accommodate the student(s).

At the close of your 亚洲色图, you will have collected student evaluations. The Education Abroad Office will provide you with a copy for reflection and 亚洲色图 improvement.

You'll also complete the Post Program Report in your online application to debrief the 亚洲色图, including how we can better serve you in the future, but also reporting course contact hours and multiple aspects of the 亚洲色图.

Then, start planning your next Teach Abroad!

Leadership: all of the following individuals are considered to be part of the Program Leadership team.

• Faculty - a member of the study abroad 亚洲色图 who is eligible by 亚洲色图 State standards and is approved to serve as a course instructor for the 亚洲色图.

• Program Director (PD) - a member of the study abroad 亚洲色图 who serves as the logistical, fiscal, disciplinary, and emergency manager for the 亚洲色图.

• Academic Director (AD) - a member of the study abroad 亚洲色图 who serves as lead faculty member, managing the academic design of the 亚洲色图 not only for his/her course but for the courses across the 亚洲色图.

• Faculty Director (FD) - a member of the study abroad 亚洲色图 who can serve as a course instructor on the 亚洲色图, in addition to serving as the Program Director.

Education Abroad Office (EAO): office that oversees the creation, development, and management of Education Abroad 亚洲色图s.

Signature Program (SP) or Faculty-Led Program (FLP): 亚洲色图s created and led by 亚洲色图 State faculty and staff, primarily with 亚洲色图 State curriculum and 亚洲色图 State students in mind.

Proposal applications are due January 15th

• Faculty and Program Director positions are available for 亚洲色图s starting with the Winter term of the current year through Fall of the following year.

Applicants are notified by (or around) February 13th

• Approved applicants are expected to work with the EAO throughout the Spring and Summer semesters to secure a third-party 亚洲色图 provider (if applicable), to submit budget numbers for 亚洲色图 fees, to secure the necessary approvals from Chairs, Deans, the Provost, and the University President, and attend mandatory workshops for 亚洲色图 development and management.

All 亚洲色图 leadership will be added to a Google Share Drive associated with their 亚洲色图 so that they may access all relevant 亚洲色图 materials and documents.

亚洲色图 State University adheres to the Forum on Education Abroad's and expects all 亚洲色图s to meet this standard.

• Responsibility to Learners

  We deliver impactful, accessible, and intellectually and personally meaningful 亚洲色图s that strive to meet the Standards of Good Practice for Education Abroad. 

  We endeavor to share with learners the value and significance of international education and experience, and the impact that it can have on them and those with whom they interact. We encourage learners to maximize international learning and engagement through meaningful and respectful communication with other people and other cultures, and to reflect on and articulate the value and meaning of their experiences. 

  We recognize the importance of establishing clear expectations and communicating them to learners based on these shared values. We know that empowered and informed learners make responsible decisions, take accountability for their actions, and understand the limits of responsibility

• Truthfulness and Transparency

  We communicate openly and honestly with all stakeholders, and our interactions with learners and stakeholders are founded in trust. We uphold accuracy and transparency of decision-making, policies, procedures, 亚洲色图 promotion, and partnerships. Service to our learners is central to our decision-making and we avoid conflicts of interest that are counter to this goal.

• Equity, Diversity, and Inclusion

  We seek out opportunities to engage with diverse populations and perspectives, and do so with patience, understanding, humility, and respect, modeling the behavior we aim to cultivate in our learners. We endeavor to expand access to education abroad, and to create an environment of inclusivity that is open, respectful, and safe for all. We strive for equity in our treatment of all. We do not accept intolerance, and we work to eliminate inequities within our organizations and communities. 

• Reciprocity and Respect for Others

  Reciprocity must be valued as we consider the consequences of our activity on a global scale with respect to the environment, economies, communities, and cultures. We are sensitive to dynamics of power and privilege and the impact of our actions in the communities in which we operate and with whom we engage.
  鈥�We work to ensure that our interactions and interrelationships with the communities in which we operate, whether in-country or virtually, are mutually beneficial. Our work with learners, host communities, and internal stakeholders at our institutions and external partners is grounded in reciprocity. 

Review Process: all proposals for Program Director or Faculty positions are reviewed by the Program Review Committee (PRC), a subcommittee of the Study Programs Operating Committee, a branch of the International Studies Advisory Committee (ISAC). The PRC is made up of:

• • Director of Education Abroad

  • Honors College representative (appointed by the Honors College Executive Director for a three-year term)

  • Faculty representatives from each college (6) who have developed a 亚洲色图 State Signature Program and/or have taught on study abroad provider 亚洲色图s (appointed with the agreement of the Dean of the respective college for a three-year term)

  • One Education Abroad Advisor or Coordinator who will serve as an advisory member to the committee to assist with the student population and 亚洲色图 sustainability input

Eligibility: all faculty and staff are eligible to teach on and/or lead 亚洲色图s abroad unless such eligibility has been revoked or otherwise suspended by the University.

• • Adjunct faculty and lecturers are encouraged to work within their academic department to determine departmental eligibility.

  • Staff must seek approval from department leadership to ensure that the time frame of the 亚洲色图 abroad fits within the needs of the department.

  • Minimum credential requirements, as approved by the Provost's Office, must be met to be eligible to teach abroad.

Selection Criteria: proposals should be well-developed and well-researched. Within a given year, limited resources may prevent the EAO from approving all proposed 亚洲色图s and instead require that 亚洲色图s be resubmitted or rescheduled for a future term. The following selection criteria may be utilized during the application review process:

• • Academic Rigor: the academic rigor for a study abroad 亚洲色图 should be comparable to that of a course taken at 亚洲色图 State University. The course should be outlined with specific educational objectives that are clearly stated and the 亚洲色图 should attempt to combine academic learning with cross-cultural experiences, making extensive use of the resources of the host environment.

  • Course-Location Connection: the application should clearly identify the connection between the course, the content, and the location through use of the host environment resources. Content and cultural objectives are clearly married to the location.

  • Need: the 亚洲色图 should not directly compete with existing study abroad 亚洲色图s; special consideration should be paid to the 亚洲色图's proposed:

    • Academic Field - the number of students served by the major/minor (recruitment pool), the course requirements of the major/minor, any University Studies requirements, the level of the course (lower level, upper level, graduate), the number of similar 亚洲色图s within the academic field that have been recently offered, and the student demand for 亚洲色图s in the field should all be considered during the proposal process.

    • Term of Study - consider the number of 亚洲色图s that could be proposed for that term, the viability of term and student audience (Summer study abroad 亚洲色图s for students with lucrative field internship opportunities in Summer term), and the number of 亚洲色图s managed by the EAO. When multiple 亚洲色图 applications are submitted within the same academic department, particular scrutiny should be paid to the number of students who are served by the department and the cross-curricular nature of the 亚洲色图.

  • Feasibility: the course objectives should be feasible, the budget should be transparent, realistic, and cost-effective, the location should be a safe and viable option for 亚洲色图 State students, and the 亚洲色图 logistics should reflect the level of location knowledge of the applicant or should detail the use of a provider for more in-depth location assistance. Program proposals utilizing providers and/or personal knowledge of the location should note this benefit during the application process.

  • Previous Leadership Experience: an applicant's previous experience teaching on or leading 亚洲色图s abroad or their prior attempts to teach or lead 亚洲色图s abroad will be taken into consideration. Post-亚洲色图 documentation and reports from providers and consortia from previous 亚洲色图s abroad may also be considered. 

  • Application Status: incomplete applications will not be considered. A complete application should include the full application form, syllabus, curriculum vitae, and 亚洲色图 budget. If your 亚洲色图 is similar to another proposal, only the completed proposal will be approved. It is understood that 亚洲色图 budgets are often in a state of negotiation as 亚洲色图s are being reviewed. Applicants will be given further time and guidance following the application process to finalize the budget.

  • Permissions: prior to approval from the PRC, applicants will be asked to confirm that they have discussed the 亚洲色图 and course with their Chair/Director and Dean/VP. If it is discovered that an applicant has not sought out endorsement from these parties prior to applying, the application may be rejected. 

    • University Administration Approval - Department Chair/Director, Dean/VP, Provost, and University President approvals sought by the PRC are conditional until final approval is granted by the Chair/Director and Dean/VP for all proposals. Following this approval, the Provost鈥檚 Office, President鈥檚 Office, and Office of Equal Opportunity and Title IX must also issue approval. Please note: if your College or School has a separate approving body for faculty-led 亚洲色图s, that committee鈥檚 endorsement must also be issued prior to final PRC approval.

      • In the event that the Chair of a department applies to teach abroad in the same year as a faculty member from the same department, faculty should seek endorsement from their Dean directly. Department Chairs applying to teach abroad must seek permission from their Dean and may expect the length of the 亚洲色图 to be restricted by their Chair duties. Department Chairs/Program Directors will not prioritize their own 亚洲色图 over that of the faculty within their department.  

      • In the event the Dean has applied to teach abroad, the Provost's Office, in coordination with the PRC, will make the final decision regarding permission to teach abroad. Deans will not prioritize their own 亚洲色图 over that of any faculty within their college or school.

Notification of Status: applicants will be notified of their application status via email. All applicants will be classified into one of the following areas:

• • Approved - applications do not require further revisions.

• • Conditionally Approved - applications will generally fall into this category. Most new FLP proposals will be conditionally approved. You are requested to continue 亚洲色图 planning and preparation as a conditionally approved applicant.

    • Workshops Required - all new applicants are required to attend a Program Design and Course Development workshop provided by ISAC and the EAO.

    • Chair/Director and Dean/VP Approval - simultaneously with the PRC application review, academic supervisors are contacted to confirm their approval of your 亚洲色图 and course. Until this approval is received, your application status will remain conditional.

    • Provost and University President Approval - the EAO will contact both the Provost and the University President for approvals. Until approval is granted by both offices, your application status will remain conditional.

  • Revisions Requested - the PRC may ask an applicant to revise their proposal for several reasons. Revisions may include but are not limited to:

    • Course fit with the 亚洲色图 location needs to be clarified.

    • Syllabus development needs to continue, with assignments matching the location and experiential learning activities planned for the 亚洲色图.

    • If multiple applications are received for the same country, the PRC may request that your 亚洲色图 be combined with another proposal for the same location.

    • Proposed budget may be unrealistic or incomplete.

      • Note: in any given year where the number of completed applications meets the academic needs of the study abroad 亚洲色图 portfolio, revisions are not likely to be requested; instead, proposal applications that require revision may be asked to revise and resubmit for consideration in a future year. 

  • Not Approved - applications should be revised and resubmitted in the future. Applications may not be approved for various reasons, including:

    • application was not submitted by the required deadline.

• • • location saturation.

    • volume of completed applications meets the academic needs of EAO's 亚洲色图 portfolio for the given year.

    • course, faculty, or 亚洲色图 was not approved by the Chair/Director and/or Dean/VP and/or the Provost/University President.

    • application shows a lack of connection between the course and the location.

    • application does not provide a clear and concise budget.

    • applicant has a lack of experience in leading 亚洲色图s in the proposed location and is not utilizing a 亚洲色图 provider for assistance on-site.

      • applicants may choose to indicate within their application that they have a lack of experience or knowledge and would like assistance from the EAO in locating a suitable 亚洲色图 provider to manage the 亚洲色图 on-site.

(Adopted 9/2013 by the PRC)

Compensation for teaching abroad is not guaranteed. Any compensation received for teaching or directing a 亚洲色图 abroad must either be provided by the employee's home department or should be included in the calculation of the associated student 亚洲色图 fee. Faculty and staff should not expect compensation without either securing it from their department in advance or by including it in the 亚洲色图 budget prior to final approval. 

• Teaching faculty may either receive overload pay or may have their course counted as "in-load" within the department, but not both (Faculty Handbook policy - 2.16.3.1 - Eligibility for Extra Compensation).

• Faculty who teach multiple sections of a course or teach multiple courses for the same 亚洲色图 abroad in order to reach the total minimum enrollment amount cannot receive both extra compensation and have one of the courses considered to be "in-load".

• Both exempt and non-exempt staff are considered to be working for the University while serving in a leadership role for 亚洲色图s abroad and will not be asked to use vacation time for days away from the office.

• Faculty and exempt staff serving as Program Directors or Assistant Directors may receive extra compensation from their department at a mutually agreed upon amount or from the 亚洲色图 budget at a rate of up to $50 per 亚洲色图 participant (up to a maximum of $3,000). 

• Faculty and staff serving as teaching faculty for 亚洲色图s abroad may receive extra compensation from their department at a mutually agreed upon amount or from the 亚洲色图 budget at a rate up to $200 per student in their course (up to a maximum of $3,000).

• Faculty serving in both a teaching and directing role are eligible for both forms of pay for the 亚洲色图 abroad.

• Non-exempt staff may receive extra compensation according to the MSU Personnel Policies and Procedures Manual (policy number III D - Overtime and Exceptional Compensation). 

  • Some 亚洲色图s may fall under policy number IV D - Holidays for staff and 12-month faculty holiday compensation.

In the event that an approved or conditionally approved member of Leadership chooses to withdraw their application during the recruitment process or after the 亚洲色图 "makes", the EAO reserves the right to assign another MSU faculty member to teach the course or another Program Director to run the 亚洲色图.

In that event, the outgoing faculty member should understand that they must provide their course syllabus to the incoming faculty replacement. Similarly, Program Directors should understand that they must provide the replacement Program Director(s) with all 亚洲色图 contacts and details for all logistical arrangements.

亚洲色图 State University reserves the right to cancel a course or 亚洲色图 if Leadership fails to attend mandatory trainings and orientation.

• Program Development & Course Design Workshop: mandatory for ALL Signature Program faculty and Program Directors who have not previously attended the workshop (effective Spring 2013). This workshop provides guidance on the course/亚洲色图 syllabus and 亚洲色图 itinerary design.

• Budget Workshop: mandatory for ALL new Faculty Directors and Program Directors who will be responsible for the 亚洲色图 budget or for returning faculty/Program Directors who will be responsible for the budget for the first time. Participants are asked to bring their laptop, budget components as of the time of the meeting, and any and all budget questions. The workshop will cover how to finalize budgets, required information for budget completion, determining final 亚洲色图 pricing, completing official 亚洲色图 State Accounting forms, cash advance policies, and more.

• Application & Recruitment Meeting: mandatory for ALL Leadership. Meeting to include information about student form deadlines, financial aid and scholarship opportunities, and other recruitment details as needed.

• Leadership Orientation: mandatory for ALL Leadership. Leadership orientation will provide details about 亚洲色图 management procedures, 亚洲色图 expectations, current 亚洲色图 State policy guidelines, and annual crisis policy updates. Orientation dates are set up months in advance and cannot be changed.

• Student Orientation: mandatory for ALL Leadership. Student orientation will be led by the entire Leadership team of a specific 亚洲色图. The Leadership orientation will discuss in more detail how the student orientation is designed. Faculty teaching with KIIS or CCSA will attend the student orientation led by that organization and not a 亚洲色图 State student orientation. Orientation dates are set up months in advance and cannot be changed.

• Debrief: every member of Leadership must meet with the Director of Education Abroad for a 亚洲色图 debrief following the close of the 亚洲色图. Leadership should complete all post-亚洲色图 documentation prior to this meeting and should bring with them all student 亚洲色图 evaluations, crisis management information, 亚洲色图 logs, and original copies of police reports, GIRF, or other action forms.

Program design is the responsibility of the Leadership team for the 亚洲色图. Significant site and activity research is expected to ensure an academically sound and viable 亚洲色图. Experiential education design must be integrated into the 亚洲色图. A 亚洲色图 that is designed to provide a tour instead of a content-based experience will be given the opportunity to improve the design or will be cancelled.

• Multi-Country Programs: multi-country 亚洲色图s should consider spending at least three days in each country during the 亚洲色图. Three days is defined as "three full days without travel" and the amount of in-country travel should be considered when planning the 亚洲色图. If three full days in the same country also equates to visiting three different cities, a 亚洲色图 may not be approved.

• Course Enrollment: a pre-departure course is required when the FLP abroad is three weeks or less. See the section on Course Contact Hours & Meeting Requirements for more details on contact hour calculation.

  • Winter Programs - students will enroll in a second-half Fall semester class, with the international component occurring during the Winter break (anytime December through January).

  • Summer Programs - students will enroll in a second-half Spring semester class, with the international component occurring after Spring finals (anytime May through early June).

    • According to policy: Summer 亚洲色图s that end within two weeks of the close of the Spring semester will have students enrolled solely in a second-half Spring semester course. Summer 亚洲色图s that end after the two-week window will have students enrolled in both an INT 310/610, 0 credit course for the second-half of the Spring semester and a Summer content course in the Summer session that most closely matches the dates of the 亚洲色图.

  • Spring Break Programs - students will enroll in a full Spring semester class. Spring Break 亚洲色图s must be a minimum of eight days but no longer than 14 days. Proposals for Spring Break 亚洲色图s longer than 10 days may be approved for upper division courses that recruit students in the major who are taking a majority of coursework within the major for the Spring semester. Students are enrolled according to their reported course selection in their study abroad application. It is both the student's and faculty member's responsibility to ensure that a student is enrolled correctly and to make any corrections prior to departure.

• Mixed-Course Enrollment: for short-term FLPs, faculty may choose to enroll in the pre-departure course students who are participating in the 亚洲色图 abroad and students who are not participating in the 亚洲色图 abroad. This provides both benefits and challenges to the faculty and students:

  • Faculty may be able to include the study abroad course in their teaching load. Faculty should discuss this with the Department Chair for confirmation.

  • Faculty will have to design two syllabi that answer to the two audiences and will have to make assignments specific and relevant to each.

  • Non-亚洲色图 students may become frustrated by the focus of the course. It is necessary for the faculty to make non-亚洲色图 students aware of the focus of the course prior to enrollment.

• Using Providers for Program Design: when utilizing providers, faculty must design the itinerary around the course and not the course around a pre-set itinerary.

  • Provider bid requests must be submitted through Procurement for selection when utilizing a vendor not currently under contract with 亚洲色图 State University.

  • Negotiation can take place with providers for specific course needs.

  • Provider contracts must be signed by the 亚洲色图 State University President and may not be signed by individual 亚洲色图 leadership or the EAO. All contracts must be reviewed by the Office of General Counsel before forwarding to the University President or VPFAS for approval. 

Themed Programs: courses proposed for themed 亚洲色图s must reflect the 亚洲色图 theme. The PRC and EAO will request course alterations for course proposals that do not match a set 亚洲色图 theme and will reject courses that do not wish to be altered to connect to the stated theme.

 

亚洲色图 State University reserves the right to alter any 亚洲色图's format or cost. EAO will endeavor to consult with the Leadership team in the event that such an alteration is necessary.

The syllabus submitted with the 亚洲色图 proposal is always altered to reflect further research and 亚洲色图 design changes. The final syllabus should reflect the guidelines indicated below. The final syllabus should be submitted by the following deadlines:

• Summer Programs: February 1

• Fall Programs: July 1

• Winter Programs: October 1

• Spring/Spring Break Programs: November 1

Course Objectives:

• • should include specific content related to the 亚洲色图 site.

  • should incorporate cultural learning experiences.

  • should illustrate that the course could not be taught in an alternative location.

Course Texts:

• • should have a reading list, course packet, and/or texts assigned and listed on the syllabus.

    • if a course packet is required, a full reading list of what's included should be provided on the final syllabus.

Grading & Assignments:

• • should reflect both the content and 亚洲色图 location and must be graded according to the appropriate 亚洲色图 State University grading scale. Assignments should go beyond a simple travel journal and should require reflection and incorporation of both the pre-departure content and the experiences while abroad. Post-亚洲色图 projects must incorporate the international component of the 亚洲色图.

  • should reflect participation in 亚洲色图 activities. The syllabus should indicate how the course grade will be affected by missed 亚洲色图 activities.

  • should utilize the course packet and should comply with any and all applicable copyright laws.

All study abroad courses must meet the same contact hour requirements as an on-campus academic course. Following the , the 2024-2025 亚洲色图 State University Academic Bulletin states that 鈥渙ne hour of credit [is] equal to a minimum of 15 one-hour sessions of lecture or 30 one-hour sessions of laboratory, studio, or practice and two hours of out-of-class work each week (or the equivalent) based on the length of the semester鈥�.

In recognition of the unique experiential nature of study abroad and the challenges that are presented to both teachers and learners, contact hour and meeting requirements are designed to enable the teacher and learner to engage with one another, with the academic content, and with the culture and country prior to 亚洲色图 departure. Pre-departure preparation of this kind ensures greater knowledge of the country and 亚洲色图 site visits, deeper understanding of and engagement with the culture, and mindful connections between the content and 亚洲色图 location.

Calculation of Contact Hours: recognizing that study abroad courses do not have a traditional method of delivery, total contact hours must be calculated by the instructor of the course and must meet the minimum for the credit assigned for the course. For study abroad, these contact hours may include:

• • pre-departure course meetings

  • post-亚洲色图 course meetings

  • pre- & post-亚洲色图 experiential learning activities related to the course

  • guest lectures

  • on-site course meetings

    • may take place in a traditional classroom space; on the way to a site with the instructor lecturing on the bus; in non-traditional spaces such as over a meal or outside a site immediately prior to or following a tour.

  • on-site experiential learning activities that are related to the course

    • may include direct interaction with the local culture, people, and location. These activities take place outside of a traditional classroom and include academic content-related activities or cultural activities if cultural objectives are delineated on the course syllabus. Experiential activities may include tours, excursions, performances, laboratory work, volunteerism, studio work, practice, or self-guided discoveries as they relate to the course objectives.

    • the 亚洲色图 State University requirement is 2:1 experiential hours to the number of lecture hours. This means you may calculate a 3-hour instructor-led tour through a museum as 1.5 course hours.

Mandatory Course Meetings for Short Programs: all 亚洲色图 State University Signature Programs that are less than a traditional semester in length of time abroad must meet for class prior to 亚洲色图 departure.

• • One-Week Abroad Programs - may be offered for the Winter term, Spring Break term, or Summer term. These 亚洲色图s must include the pre-departure meeting and may also include post-亚洲色图 meetings to conclude the course and/or a final assignment required after the end of the 亚洲色图.

    • One-Week Winter or Summer Abroad Programs: must meet for the second half of the semester prior to the 亚洲色图 abroad component for a minimum of 2 hours per week covering academic course content.

    • Spring Break Study Abroad Programs: must meet for the first half of the Spring semester for a minimum of 2 hours per week covering academic course content OR may meet for the entire Spring semester for one hour per week covering academic course content.

  • Two- to Three-Week Abroad Programs - may be offered for the Winter term or Summer term and must meet for the second half of the semester prior to the 亚洲色图 abroad component for a minimum of 1 陆 hours per week covering academic course content.

  • Four-Week+ Programs - may be offered for the Summer term or, in special cases, during the regular semester. Four-Week+ Programs must provide students with a syllabus and course readings at least four weeks prior to departure, with at least one academic or cultural reading or assignment due before departure or immediately upon arrival.

Total Contact Hours: it is possible that contact hours during a 亚洲色图 abroad course may exceed the traditional calculated classroom contact hours. With the experiential learning activities counting as half the equivalent of a lecture hour, a course abroad will be calculated to combine the lecture hours with experiential hours. As such, the examples below show a course that meets the minimum hours and a course that exceeds minimum hours. Both are valid examples of study abroad courses.

• Course A: a Two-Week Program that meets the minimum number of hours for a 3-credit course:

  • 22 classroom hours + 46 experiential hours (equal to 23 lecture hours) = 45 contact hours

    • On-campus meetings prior to departure: 12 hours (8 weeks x 1.5 hours/week)

      • 2 weeks abroad:

        • Class Meetings: 10 hours (10 days x 1 hour/day)

        • Experiential Activities: 46 hours (varying times each day across 13 total days on the ground)

• Course B: a Two-Week Program that exceeds the minimum number of hours for a 3-credit course:

  • 26 classroom hours + 65 experiential hours (equal to 32.5 lecture hours) = 58.5 contact hours

    • On-campus meetings prior to departure: 16 hours (8 weeks x 2 hours/week)

      • 2 weeks abroad:

        • Class Meetings: 10 hours (10 days x 1 hour/day)

        • Experiential Activities: 65 hours (varying times each day across 13 total days on the ground)

Semester Programs: classes are not required to meet prior to 亚洲色图 departure but must provide students with a syllabus and at least one mandatory course reading at least four weeks prior to departure, with at least one academic or cultural reading or assignment due before departure or immediately upon arrival.

Recruitment is the responsibility of the members of the Leadership team:

• All 亚洲色图 flyers must be approved by the EAO prior to distribution.

• Itinerary items should never be promised in recruitment materials or presentations.

• Requests for printed materials should be made at least one week prior to recruitment events.

• Failure to recruit the minimum number of students may result in:

  • the need to seek additional funding from your department or college to make up the financial difference.

  • 亚洲色图 alteration to remove some services or activities to reduce the cost.

  • usage of a previous year鈥檚 roll-over revenue to support the 亚洲色图.

  • 亚洲色图 or course cancellation.

The Leadership team is expected to maintain contact with students and with EAO throughout the recruitment process. Applications must be reviewed in ViaTRM and notations made by each member of Leadership for full acceptance; notations may include requests for application revisions, requests for interview, or even the need to reject a candidate. Students must maintain a minimum 2.0 GPA and be in good academic standing to be eligible to study abroad. Additional requirements may be set by an individual 亚洲色图 and must be advertised within the ViaTRM 亚洲色图 description in order to be applied to applicants for a specific 亚洲色图.

In addition to the GPA requirement, a short response to an essay question is required of each applicant. Leadership should take every opportunity to encourage students to submit quality applications and should accept only those applications that exhibit 亚洲色图 and location connection and understanding. Leadership should seek out students who have an interest in studying abroad. High GPA is not the sole indicator of success abroad and should not weigh more heavily than other application components.

• After the 亚洲色图 application deadline, all submitted applications must be reviewed by 亚洲色图 Leadership within one week.

• Final applicant decisions will be made by 亚洲色图 Leadership and the EAO. Both groups read each application during the review process. The EAO compiles all comments made by the Leadership team to make final decisions on each applicant.

• All applications will be marked as conditionally approved, approved, waitlisted, or not approved by the EAO. Applications will not be marked without the confirmation of 亚洲色图 Leadership.

Program Leadership is required to cooperate with the Education Abroad Coordinator in managing the budget and finances of the 亚洲色图. It is incumbent upon Leadership to ensure that all 亚洲色图 inclusions are budgeted properly and that all 亚洲色图 finances are transparent and follow 亚洲色图 State University regulations.

Budget Inclusions

• Fees that must be included in the advertised 亚洲色图 price:

  • all entrance tickets or fees to required 亚洲色图 sites and activities

  • speaker fees or honoraria for guest lectures

  • guide fees and tips

  • driver fees and tips

  • local transportation to all required activities

  • wire transfer fees (budget $40 per transfer)

  • phone usage for all 亚洲色图 Leadership for the duration of the 亚洲色图 (cell phone stipend)

  • all housing/accommodation expenses

  • all Leadership costs (airfare, housing, activity fees, meals, etc.)

  • Leadership insurance (CISI)

  • additional funds to support any contingency or unexpected fees (minimum of 1% of the 亚洲色图 fee or $25, whichever is higher)

• Fees that are optional for inclusion in the advertised fee:

  • airfare costs

  • US-based airport transfers

  • airport transfers while abroad

    • if arriving as a group at an airport, group transportation is highly encouraged and may be required by the 亚洲色图

  • participant meals (breakfast at the foreign hotel/accommodation is highly encouraged to be included in the cost of the 亚洲色图)

  • Leadership study abroad per diem (see the section about Leadership Compensation above to ensure regulation adherence)

All budget figures should be based on confirmed prices from vendors/providers abroad.

亚洲色图 State Requirements

• Fiscal Policies: EAO study abroad 亚洲色图s and all 亚洲色图 Leadership must follow 亚洲色图 State University fiscal policies and Travel Procedures at all times. This includes policies regarding purchasing card (P-card) usage, how funds can be spent while traveling, and what documentation is required for proof of expenses.

• Program Org: a specific EAO org is used for each study abroad 亚洲色图. Repeating 亚洲色图s will utilize the same org whenever the 亚洲色图 occurs. For an org to be created, a budget must be finalized and submitted to the Accounting and Financials Services office through the EAO.

• Group Travel Request (TR): a group Travel Request will be prepared by the Education Abroad Coordinator and will document how the 亚洲色图 budget is calculated. The group Travel Request also acts as the formal 亚洲色图 State University financial document for how 亚洲色图 revenue is to be spent. A group Travel Request is required for all FLPs.

  • a tentative group Travel Request will be prepared by mid-October for 亚洲色图s set to depart during the following year.

  • the final group Travel Request will include the 亚洲色图鈥檚 requested cash advance and a detailed listing of how that cash will be utilized while abroad (local transportation, meals, excursions, tips, contingencies, etc.).

  • P-card statements must be completed each month as necessary and all appropriate receipts and details regarding each purchase must be provided to the EAO.

  • P-cards are to be returned to the EAO at the close of each 亚洲色图.

• Purchasing Cards (P-card): members of Leadership will be assigned a 亚洲色图 State University P-card associated with the corresponding 亚洲色图 org prior to departure. In order to be eligible to use this P-card, members of Leadership must complete mandatory P-card training provided by the Accounting & Financial Services department. All P-card policies must be followed for 亚洲色图 expenses and payments.

• Vendors: should a 亚洲色图 abroad vendor need to be paid by wire transfer, that vendor must complete the required PaymentWorks registration and must submit all required vendor and banking to the 亚洲色图 State University Procurement department.

• Cell Phone Stipends: Leadership who wish to use their cell phone and cell plans while abroad should complete a 亚洲色图 State University Cell Phone Stipend form and return it to the EAO. Cell Phone Stipends will be processed by the Payroll department and expensed to your home department. The cell phone stipend expense will then be transferred from your home department to the 亚洲色图 abroad 亚洲色图 org through an IAB created by the EAO. Any Leadership failing to complete the required form prior to 亚洲色图 departure may not be eligible for the cell phone stipend.

• Travel Voucher (TV): a Travel Voucher is required to reconcile all 亚洲色图 expenses within 2 weeks of 亚洲色图 completion. Travel Vouchers are prepared by the Education Abroad Coordinator and then submitted to Accounting.

  • all unused cash advance funds must be reconciled and returned using the Travel Voucher.

  • all cash expenses should be documented with a hard-copy receipt. Each receipt must be taped to an 8.5x11 sheet of paper with a note detailing the reason for the expense. Receipts must be date-stamped and taped in chronological order.

  • foreign exchange rates can be noted in two ways:

    • ATM receipts with bank statements indicating the rate that was received when cash was withdrawn from your bank.

    • exchange receipts from banks abroad indicating the rate received when cash was exchanged.

      • ATM charges may be included in your expenses but excessive charges will not be reimbursed.

Program Balance

• Over Budget: 亚洲色图 expenses exceed available 亚洲色图 revenue. Programs may be over budget for a variety of reasons:

  • Not enough students - if a 亚洲色图 or a course on a 亚洲色图 does not recruit the required minimum number of students to break even.

    • if enough funds are available in the org from a previous year (carryover balance), the 亚洲色图 may be permitted to go.

    • funds may be sought from the academic department and/or college to support the 亚洲色图 deficit.

    • expected expenses may be decreased on the 亚洲色图 through the elimination of some line items: airport transfers (US-based), Leadership stipends, activities or excursions, or even number of 亚洲色图 days. However, this option must be examined closely so as not to jeopardize the academic integrity of the 亚洲色图 or safety of the students.

    • 亚洲色图 or course cancellation if too few students have enrolled and/or funds are not available from departmental or college sources to cover the difference.

  • Increased expenses - if 亚洲色图 costs increase unexpectedly, the 亚洲色图 must seek a way to cut costs where appropriate as noted above.

  • Emergencies - 亚洲色图s may experience emergencies abroad that increase 亚洲色图 costs. Any large emergency expense should be discussed with the Education Abroad Director immediately (when possible). Financial support for emergencies may come from any of these sources:

    • 亚洲色图 contingency funds (part of the cash advance to Leadership)

    • emergency departmental and/or colleges assistance

    • previous year 亚洲色图 balances (carryover balance)

    • EAO contingency account (亚洲色图 support)

  • Poor financial management - Leadership may have poor 亚洲色图 and financial decision-making skills, resulting in under-budgeting or overspending. In most cases, this may result in the inability to manage a 亚洲色图 in the future. Departments and/or colleges will be contacted to assist with over-budget 亚洲色图s due to poor Leadership management.

    • inaccurate costs secured or costs not accurately quoted from vendors when putting the 亚洲色图 together

    • inappropriate exchange rate calculations

    • over-spending while abroad

• Under Budget: 亚洲色图 expenses do not exceed available 亚洲色图 revenue; funds remain in the 亚洲色图 org at the close of the 亚洲色图. Remaining funds (carryover balance) will be available for future 亚洲色图s if the 亚洲色图 is repeated within three years. Carryover balances from 亚洲色图s not repeating within three years will be moved to the EAO contingency fund (亚洲色图 support) to be utilized to support 亚洲色图 emergencies, student scholarships, and faculty expenses during other 亚洲色图s.

Companion Rates: a companion rate is the cost a companion pays to participate in a study abroad 亚洲色图. Companion rates may or may not be the full 亚洲色图 fee  advertised to students. Once a companion rate is calculated, the Education Abroad Coordinator will reach out to all members of Leadership who wish to bring a companion(s) so that the proper fees can be collected. The following are considered when calculating a companion rate: 

• • hotel expenses that are increased by adding a companion to a room

  • transportation expenses (air and rail)

  • coach expenses that are increased as a result of adding companions to the group coach

  • activity and excursion fees

  • meals that are paid for or included as part of group dining

  • 亚洲色图 providers will most often have one set price with little or no discount for a companion

All 亚洲色图 Leadership reports to the Director of Education Abroad as the managing supervisor for study abroad 亚洲色图s in addition to being responsible to their department and subject to its rules and regulations.

Each 亚洲色图 will have no less than two 亚洲色图 State University faculty or staff members on the Leadership team. In the case of an 亚洲色图 State University faculty member working with a third-party provider in-country, only one 亚洲色图 State University faculty member is required for the 亚洲色图. This approval is not guaranteed and is made by the PRC with a recommendation to the Chair, Dean, VP, and University President.

In the event that Leadership of a small study abroad 亚洲色图 consists of no more than one faculty and one director (or two total), the Director of Education Abroad, or designee of the Director, shall be the contact person for students, faculty, and staff while abroad.

For proper 亚洲色图 management, Leadership should:

• Conduct a student orientation prior to departure, utilizing the suggested agenda provided by the EAO and catered to your 亚洲色图 through your research.

• Abide by all 亚洲色图 State University personnel policies, ethical standards, travel procedures, P-card policies, Education Abroad policies, and all faculty/staff handbook policies and academic department or college policies.

• Become familiar with 亚洲色图 State University Crisis Management Protocols prior to 亚洲色图 departure and utilize these protocols while abroad.

• Read student medical information prior to departure.

• Create a Location Safety Assessment for your 亚洲色图 and both file it with EAO and distribute it to students at orientation.

• Be on-call for the duration of the 亚洲色图 and available to participants at any time for emergencies.

• Have a working cell phone while abroad.

• Provide students with accurate emergency contact numbers for usage while abroad.

• Review flight itinerary details, including verification of passengers and reservation codes prior to departure.

• Conduct an on-site orientation when abroad to remind students of any points necessary from the pre-departure orientation or provide new information regarding the site.

• Establish a meeting point for emergencies and day excursions.

• Conduct a familiarization tour or scavenger hunt early on in the 亚洲色图 to introduce students to the area and local transportation as applicable.

• Document by hand all events involving disciplinary action of any kind, medical- or health-related issues, police-involved actions, and logistical and emergency issues. Documentation will be turned into the Director of Education Abroad at the close of the 亚洲色图.

• Notify the Director of Education Abroad as soon as possible, but in no event more than 24 hours in regard to:

  • medical situation requiring an ambulance or hospital stay

  • expulsion of student from the 亚洲色图

  • report of physical or sexual assault, even if the student refuses medical treatment or police action

  • missing participant

  • police-involved incident of any kind

  • incident in which a student puts him/herself or other participants at risk of harm

• Never dispense medications of any kind to participants.

• Keep medical and emergency information with you at all times and confidential from 亚洲色图 participants.

• Obtain copies of police reports.

• Carry insurance forms and contact numbers with you abroad.

• Accompany students to the hospital or ER.

• Alert students who approach you in confidence to share personal information that you cannot guarantee confidence. Follow through with documenting the interaction.

• Never carry on romantic or consensual relationships with students on 亚洲色图s abroad.

• Refrain from intoxication or any non-prescribed drug usage while abroad (excluding over-the-counter medication). Leadership shall not act in such a manner in regard to alcohol or drug usage or partake of any substance which, if done or used on 亚洲色图 State Universit's campus, would be illegal under the laws of the United States and/or Commonwealth of Kentucky. Any use of alcoholic beverages shall be done responsibly such as to be able to provide reasonable leadership during the 亚洲色图 and proper supervision of the students involved.

Failure to abide by these guidelines and 亚洲色图 State University policies by those in Leadership may result in disciplinary action, including but not limited to 亚洲色图 expulsion, being barred from future participation in Education Abroad 亚洲色图s, and/or termination.

In regard to the issue of employee liability, liability defense is not absolute and each individual may choose to obtain a personal liability insurance policy. Any defense extended by 亚洲色图 State University to an employee will be according to terms and conditions determined by 亚洲色图 State University. Even if the University decides to provide a defense to an employee, considerations may subsequently arise which demonstrate that it is no longer in the University's best interests to extend a defense. Any decision to extend a defense is done so with the understanding that the University may take later action to discontinue such a defense. Similarly, any decision by the University to extend a defense to an employee cannot be construed as the University's agreeing to pay any adverse judgment. For additional information, please refer to 亚洲色图 State Board of Regents Policies Section 2.26.

Leadership must be aware of the Family Educational Rights and Privacy Act (FERPA). While certain academic and personal protections exist within the FERPA guidelines, Leadership may exercise discretion on reporting matters to a participant's emergency contact.

General Guidelines:

• if a student creates a situation that puts another individual student or the people around the student at risk, the Director of Education Abroad should be contacted to involve necessary 亚洲色图 State University officials. The emergency contact may be notified with 亚洲色图 State University approval.

• if a student is expelled, removed, or withdraws from a 亚洲色图, then the emergency contact must be contacted.

• if a student is in medical distress but is coherent and refuses authorization then the emergency contact should not be contacted.

• if the issue is an academic one, where there are no physical risks, the emergency contact should not be contacted.

• in the event that educational records or information from educational records is shared with the emergency contact person, or a third person based on a health or safety emergency, only the minimum information necessary should be shared and should be documented as to what documents/information was released, the circumstances justifying the release (i.e. the articulable and significant threat to the health or safety of the student or other individuals that formed the basis for the disclosure), to whom it was released, and the date the release occurred.

• Alumni: alumni may apply for existing study abroad 亚洲色图s with courses related to their career or academic field. Alumni applicants will be considered after degree-seeking applicants are considered. Alumni applicants approved for the 亚洲色图 must enroll in the study abroad course.

• Faculty & Staff (International Professional Development): faculty and staff (current or retired) may be considered for study abroad 亚洲色图s as professional development opportunities when the faculty of record and Program Director for the 亚洲色图 open the 亚洲色图 to IPD applicants. Faculty and staff applicants must indicate how the 亚洲色图 relates to their academic or career field. All faculty and staff IPD applicants must be approved by the Program Director, their Chair, Dean, and VP and may be reviewed by the IPD Review Committee in addition to the committee of the 亚洲色图 to which they have applied. Faculty and staff members who apply to participate in a student study abroad 亚洲色图 as International Professional Development understand:

  • that their application will be considered only if space is available after student applications have been vetted; and

  • that companions and/or dependents are not permitted to accompany IPD applicants on student study abroad 亚洲色图s; and

  • that by joining a student study abroad 亚洲色图, an IPD participant will be expected to participate in all 亚洲色图 activities and engage other participants in discussions relevant to the 亚洲色图 focus; and

  • that they are expected to pay the equivalent student rate for the 亚洲色图.

A companion is any person who accompanies a member of Leadership. A companion may be a spouse, partner, child, extended family member, or friend. Please let the Program Director and the Education Abroad Office know immediately if you are considering bringing a companion. Companions are permitted to join the Leadership of a study abroad 亚洲色图 at the discretion of the Program Director. Companions will only be considered if there is space available after student applications have been vetted.

Companions are limited in number, defined as follows:

• One adult companion (spouse, partner, extended family, caregiver, or friend)

• Children (legal dependents of leadership) with the stipulation that the adult companion serves as the primary caregiver

Any companions accompanying a Faculty or Program Director are responsible for the full cost of their participation. Companion rates will not be subsidized by student 亚洲色图 fees, even if the companion is an 亚洲色图 State University employee. A companion rate for Signature 亚洲色图s will be determined based on actual 亚洲色图 expenses. Companions are not guaranteed group discounts. Companions are responsible for paying all fees online (via Marketplace) in full prior to departure according to the following schedule. Companions who do not meet these payment deadlines will be removed from the 亚洲色图 and forfeit all monies unrecoverable to 亚洲色图 State University.

• $500 deposit by application deadline

• full airfare paid within one month of application deadline

• full 亚洲色图 fee paid no later than 30 days prior to 亚洲色图 departure

Minor children must be accompanied by a non-亚洲色图 adult on the 亚洲色图 who can serve as their primary caretaker on a daily basis and in case of illness or emergency. Other faculty or staff members involved with Leadership of a 亚洲色图 cannot be asked to serve as a caretaker. Student participants cannot be asked to serve as a caretaker.

Teaching/Directing abroad requires a great deal of attention while abroad, so the idea of a family vacation is not an accurate view of what your availability will be like with your companions, especially if an emergency occurs. Your primary duty while abroad will be to teach/direct regardless of the desires of your companions to participate in 亚洲色图 activities. As such, your companions may opt-out of many of your class-related events in favor of items on their personal to-do list. Companions may not interfere with the academics or logistical arrangements of the 亚洲色图. The presence of companions must not compromise, disrupt, or alter the student 亚洲色图 in any way.

Please note the following when bringing companions:

• all companions must complete the companion application forms that will be attached to the corresponding Leadership's application in ViaTRM. This includes acknowledgment that they have chosen to join a student 亚洲色图, where student success will be the primary goal, and an understanding that companions may also be asked to leave a 亚洲色图 if they cause a disruption.

• all companions must purchase the mandatory travel/health insurance for the 亚洲色图. 亚洲色图 State University currently utilizes CISI. Details on the coverage plan for 亚洲色图 State University is linked within the application.

• companions cannot be both a companion and a student participant seeking credit. Companions who wish to seek credit for the 亚洲色图 shall pay fees as a 亚洲色图 participant and participate in all required course activities without exception.

亚洲色图 State University is not responsible for minor children, family members, or other individuals who accompany education abroad 亚洲色图 Leadership.

• These regulations may be reviewed annually by the International Studies Advisory Committee (ISAC) or by Study Programs Operating Committee. Revisions will be forwarded to the Provost and University President for formal approval prior to adoption.

• Revisions will be in effect for 亚洲色图s and Leadership in the academic year following the review. As such, regulation changes may not be made to affect faculty and directors after applications have been approved or conditionally approved. These regulations are subject to change at any time based upon a directive or other action by the 亚洲色图 State University Board of Regents or the University President.